Offer Letter Template
Offer ID: {{OFFER_ID}}
Date: {{OFFER_DATE}}
To, {{CANDIDATE_NAME}}
Subject: Offer of Employment - {{DESIGNATION}}
Dear {{CANDIDATE_NAME}},
We are pleased to offer you employment with {{BRAND_NAME}} (a brand of {{LEGAL_ENTITY}}), hereinafter referred to as "the Company", for the position of {{DESIGNATION}}.
Employment Details
| Particulars | Details |
|---|---|
| Designation | {{DESIGNATION}} |
| Department | {{DEPARTMENT}} |
| Work Location | {{WORK_LOCATION}} |
| Date of Joining | {{DOJ}} |
| Employee Type | {{EMPLOYEE_TYPE}} |
Compensation
Your total Cost to Company (CTC) shall be {{ANNUAL_CTC}} per annum.
Salary Structure
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Basic Salary | {{BASIC_MONTHLY}} | {{BASIC_ANNUAL}} |
| House Rent Allowance (HRA) | {{HRA_MONTHLY}} | {{HRA_ANNUAL}} |
| Special Allowance | {{SPECIAL_MONTHLY}} | {{SPECIAL_ANNUAL}} |
| Gross Salary | {{GROSS_MONTHLY}} | {{GROSS_ANNUAL}} |
Employer Contributions
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Provident Fund (Employer) | {{PF_EMPLOYER_MONTHLY}} | {{PF_EMPLOYER_ANNUAL}} |
| Total CTC | {{CTC_MONTHLY}} | {{ANNUAL_CTC}} |
Deductions (Employee)
| Component | Monthly (₹) | Annual (₹) |
|---|---|---|
| Provident Fund (Employee) | {{PF_EMPLOYEE_MONTHLY}} | {{PF_EMPLOYEE_ANNUAL}} |
| Professional Tax | {{PT_MONTHLY}} | {{PT_ANNUAL}} |
| Total Deductions | {{DEDUCTIONS_MONTHLY}} | {{DEDUCTIONS_ANNUAL}} |
Net Take-Home
| Monthly (₹) | Annual (₹) | |
|---|---|---|
| Net Salary (Approx.) | {{NET_MONTHLY}} | {{NET_ANNUAL}} |
Note: Actual deductions may vary based on applicable tax regime and declarations.
Terms and Conditions
-
Probation Period: You will be on probation for a period of three (3) months from the date of joining. Upon successful completion, you will be confirmed as a permanent employee.
-
Working Hours: Standard working hours are 9:30 AM to 7:00 PM, Monday to Friday, with a 1 hour 15 minutes break.
-
Leave Policy: You will be entitled to leaves as per the company's leave policy applicable to your employment category.
-
Notice Period: Post confirmation, sixty (60) days' written notice is required from either party for separation.
-
Confidentiality: You will be required to sign a confidentiality and non-disclosure agreement on joining.
Conditions Precedent
This offer is subject to:
- Satisfactory verification of credentials and background
- Medical fitness (if applicable)
- Submission of required documents
- Acceptance of company policies and Code of Conduct
Documents Required at Joining
Please bring the following documents on your date of joining:
- Aadhaar Card (original and copy)
- PAN Card (original and copy)
- Educational certificates (originals and copies)
- Previous employment documents (if applicable)
- Passport size photographs (4 nos.)
- Bank account details
Offer Validity
This offer is valid until {{VALID_UNTIL}}. Please confirm your acceptance through OX Bema.
Upon successful joining, you will be issued a formal Appointment Letter governing detailed terms and conditions of employment.
We look forward to welcoming you to the Company.
Digital Acceptance
By accepting this offer through OX Bema, you confirm that:
- You have read and understood all terms and conditions mentioned above.
- You accept the offer of employment as {{DESIGNATION}} at the Company.
- The information provided by you is true and accurate.
This document is digitally issued via OX Bema. Acceptance recorded electronically constitutes a valid electronic signature under the Information Technology Act, 2000.
You can download or print this document anytime from OX Bema, even after relieving from the company.
Template Variables
Employment Details
| Variable | Description | Example |
|---|---|---|
{{BRAND_NAME}} | Brand name | OX Infy |
{{LEGAL_ENTITY}} | Registered company name | OX Softwares Private Limited |
{{OFFER_ID}} | Offer reference ID | OXI-OFR-2026-001 |
{{OFFER_DATE}} | Date of offer | January 12, 2026 |
{{CANDIDATE_NAME}} | Full name of candidate | Priya Nair |
{{DESIGNATION}} | Job title | SDE-I |
{{DEPARTMENT}} | Department name | Engineering |
{{WORK_LOCATION}} | Office location | Palani |
{{DOJ}} | Date of joining | January 20, 2026 |
{{EMPLOYEE_TYPE}} | Employment type | Permanent |
{{VALID_UNTIL}} | Offer validity date | January 19, 2026 |
Salary Components
| Variable | Description | Example |
|---|---|---|
{{ANNUAL_CTC}} | Annual CTC | ₹6,00,000 |
{{BASIC_MONTHLY}} | Basic salary per month | ₹20,000 |
{{BASIC_ANNUAL}} | Basic salary per annum | ₹2,40,000 |
{{HRA_MONTHLY}} | HRA per month | ₹8,000 |
{{HRA_ANNUAL}} | HRA per annum | ₹96,000 |
{{SPECIAL_MONTHLY}} | Special allowance per month | ₹17,320 |
{{SPECIAL_ANNUAL}} | Special allowance per annum | ₹2,07,840 |
{{GROSS_MONTHLY}} | Gross salary per month | ₹45,320 |
{{GROSS_ANNUAL}} | Gross salary per annum | ₹5,43,840 |
{{PF_EMPLOYER_MONTHLY}} | Employer PF contribution per month | ₹2,400 |
{{PF_EMPLOYER_ANNUAL}} | Employer PF contribution per annum | ₹28,800 |
{{CTC_MONTHLY}} | Total CTC per month | ₹50,000 |
{{PF_EMPLOYEE_MONTHLY}} | Employee PF deduction per month | ₹2,400 |
{{PF_EMPLOYEE_ANNUAL}} | Employee PF deduction per annum | ₹28,800 |
{{PT_MONTHLY}} | Professional tax per month | ₹200 |
{{PT_ANNUAL}} | Professional tax per annum | ₹2,400 |
{{DEDUCTIONS_MONTHLY}} | Total deductions per month | ₹2,600 |
{{DEDUCTIONS_ANNUAL}} | Total deductions per annum | ₹31,200 |
{{NET_MONTHLY}} | Net take-home per month | ₹42,720 |
{{NET_ANNUAL}} | Net take-home per annum | ₹5,12,640 |